Email Messaging 9th Class IT Notes (in English)

Email Messaging 9th Class

Question 1. What is Email ? And what are its features?

Answer: The full name of Email is Electronic Mail, through this we can send messages from one place to another, this message can be news, photo or file. The term email is used when we use technology (or computers) to send and receive correspondence from one computer to another.

What are the features of Email –

  1. E-mails are a very useful means of sharing and sharing information.
  2. Electronic mail is delivered approximately when it is sent. Because its speed is high.
  3. You can also store and keep records of all emails in your computer.
  4. We can send the file anywhere by attaching the email.
  5. This is the fastest medium to interact with the logo.
  6. You are free to read your e-mail whenever you have time for it.

Question 2. When and who sent the first email in the world?

Answer: The world’s first e-mail   was sent  by Ray Tomlinson for  the first time in 1971 . Tomlinson sent that e-mail to himself.

Question 3. What are the types of Email services?

Answer: There are two types of Email Services –

  1. Application Based Email : – Application Based Email user has to be installed inside the computer, for this, there is different software in which email is stored and kept like – Microsoft Outlook, Mozilla Thunderbird, Opera, FoxMail
  2. Web Based Email : – Web Based Email can access the user through the Internet, the mail that is in it is not stored on the computer. Example – com. Yahoo.com, Outlook.com

Email Messaging 9th Class

Question 4. What are the things to be kept in mind while sending an email?

While sending the reply email, keep in mind the following things as follows –

  1. FROM: – This box contains our own mail address.
  2. TO: – This mailbox contains the mail address of the person or company to whom we want to send mail.
  3. SUBJECT: – SUBJECT writes the subject according to the mail we are sending.
  4. MESSAGE BODY: – Whatever message we want to send is written in the message body, in message BODY we can also FORMAT the message and if you want to ATTACH a file, you can also attach it.
  5. CC: – The full name of CC is CARBON COPY, inside it will come the address of another person whom you want to mail.
  6. BCC: – BCC’s full name is BLIND CARBON COPY.

Question 5. How to Create Email account in Gmail?

The answer is the following process to create an email on Gmail which is as follows –

  1. To create Gmail account first of all, we should have internet.
  2. After that there should be a browser on the computer in which to open the Gmail site.
  3. To open Gmail site in browser, write gmail.com in the address bar and press enter.
  4. Then click on Create Account.
  5. On clicking Create Account, a form will be opened for the email which has to be filled such as name, email, password, DOB etc.
  6. After filling all the information, click on Next.
  7. After clicking, your email account will be created.
  8. Users should always remember or keep their email ID and password.

Question 6. How to create an email on Outlook ?

The answer is the following process to create an email on Outlook as follows –

  1. First of all we need to have internet to create an account on outlook.
  2. After that there should be a browser on the computer in which to open the site of Outlook.
  3. To open Outlook’s site in the browser , type outlook.com in the address bar and press enter.
  4. Outlook’s window will open in front of you.
  5. Click on create account in this window.
  6. After filling all the details, click on Accept.
  7. After clicking, your Outlook account will be created.
  8. Now the main page of the account will open in front of you.

Email Messaging 9th Class

Question 7. What is the step to add Contact in Ms-Outlook ?

Answer: The steps to add a contact in Ms-Outlook are as follows-

  1. In the Home tab, we will click on the option named New Items.
  2. Click on the contact button in new items.
  3. A blank form will open as soon as you click.
  4. After filling it, save and close it.
  5. Contact will be added in this way.

Q 8. What are the tips for writing a comprehensive email message?

Answer: Tips for writing a comprehensive email message are as follows-

  1. It is very important to write the subject in the email, in the subject we write some words according to the content of the email.
  2. Always keep the message short, simple.
  3. If possible in email, do not use short forms.
  4. Use Dear Sir / Madam if we do not know the sender’s name.
  5. The email message should be easy to write so that the person can be read clearly.
  6. Highlight some words in the email message so that the reader can clearly know what you are going to tell in the message.
  7. Finally, you can use any word below – Best Regards, Regards, Best Wishes
  8. Use signature to make the email message useful.

To more content about Instant Messaging – Click Here

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