10th Class | Unit -1 | Digital Documentation Short Answer Questions
Q. What is the use of Styles in Open Office?
Ans. With the help of style, we can make our document more attractive by formatting the text/paragarph. There are many options to format text/paragraph in style such as font color, size & alignment etc. With the help of style, we can give a professional look to our document.
Q. Where are Styles in Open Office and what is the shortcut command to use Styles?
Ans.
- The styles are on the left side of the Open Office format window.
- The style is also in the format or styles menu.
- The shortcut command for style is F11.
Q. Which side is the style property box open in the document?
Ans. in the right side of the page in the document.
Q4. How many categories of styles are there in OpenOffice writer?
Ans. There are 5 categories of styles.
- Paragraph style: In this we format the font, number and layout of the paragraph.
- does.
- Character style: In this, we select the text and do the formatting of its font such as font style, color, size etc.
- Frame style: In this we format the layout and position of the frame.
- Page style: In this we format the page like layout of the page, setting header/footer etc.
- List style: In this we format both Number List and Bulleted List.
Q. Explain the styles & formatting window?
Ans. The style & formatting window has all the options for style and formatting. With the help of this, we can add, edit and delete style in the document. To open the Style & Format window, click on the Manage styles option in the Style or Format menu or press the F11 button from the keyboard.
By doing this you will see the style & formatting window in the right side of the document in OpenOffice writer.
We can drag and drop this window with the help of mouse to any side of the document.
Q:- What are Styles?
Ans:- A style in a word processor, is a named collection of various formatting information and settings that defines the look and behavior of document components, such as a paragraph, or a page or a group of selected characters etc., associated with this style.
10th Class | Unit -1 | Digital Documentation Short Answer Questions
Q:- What are Character Styles ? How are these different from paragraph styles ?
Ans:- Character styles complement paragraph styles and are applied to groups of characters, rather than whole paragraphs. They are mainly used when you want to change the appearance or attributes of parts of paragraph without affecting other parts.
Q:- Explain the Style and Formatting window ?
Ans:- The style & formatting window has all the options for style and formatting. With the help of this, we can add, edit and delete style in the document. To open the Style & Format window, click on the Manage styles option in the Style or Format menu or press the F11 button from the keyboard.
By doing this you will see the style & formatting window in the right side of the document in OpenOffice writer.
We can drag and drop this window with the help of the mouse and place it on any side of the document.
Q:- Write the steps to Create a New Style in OpenOffice Writer?
Ans:- We can create a new style in two ways – Selection and Drag and Drop
- Format the paragraph / text in the writer’s document according to you.
- Select the paragraph / text.
- Go to the style & format window.
- Click on new style from selection window in that window.
- Click on new style option. In front of you named create style window will open.
- 6. Give the style any name.
- 7. Press the Ok button and the style will be created.
Q:- How many ways to Insert a Image in Open Office Writer?
Ans:- In Open Office Writer, images can be inserted in the document in 2 ways.
- With the insert menu images option.
- With the images option in the Format toolbar.
Q:- Write the steps to crop a image in writer document.
Ans:- Following are the steps for cropping the image
- Right click of the mouse on the image in the writer document.
- A list will open in front of you.
- Click on the property option in the list.
- A window named image will open.
- Click on the crop option in that window.
- Select keep image size.
- Crop the image according to your need from left, right, top and bottom.
Q:- What is Grouping in Writer?
Ans:- To move, resize or modify more than one object simultaneously is called Grouping. As you see in the image that we have grouped 3 objects. Now we can move, resize all the three objects simultaneously.
10th Class | Unit -1 | Digital Documentation Short Answer Questions
Q:- How to group or ungroup of any object in Writer document?
Ans:-
- Open the Writer Document.
- Draw two different objects from the bottom of the document.
- Press ctrl and shift button together.
- Now click on all the -2 objects you want to group with the help of mouse.
- Press the right button of the mouse. A list will appear in front of you.
- Click on the group option from the list.
- All the selected objects will be group.
- Now we can move, resize all together.
For Ungroup : Press the right button of the mouse on the grouped objects and ungroup option
Click on All group objects will be ungrouped.
Q:- How to Image Position with text in writer document?
Ans:- The position of the image with text can be set with the Wrap option. When we click on the image, then the left side appears in the Wrap option format toolbar, it is of 5 types.
- Wrap Off: If we select the wrap off option, then we will wrap the image in the area cannot type text. The text will either be above the image or below the image.
- Page Wrap: After selecting the page wrap option, if we move the image to any part of the page, then the text is automatically set in the empty space.
- Optimal Wrap: Optimal wrap is like page wrap, in which if we put the image on the right side, the text goes to the left side and if the image is on the left side then the text goes to the right side.
- Wrap Left: By selecting this option, the image goes to the left side of the text.
- Wrap Right: By selecting this option, the image goes to the right side of the text.
- Wrap Through: By selecting this option the image goes over the text and the image
We do not see the text below.
Q:- Which is situated of Wrap Option?
Q:- Format Menu
Q:- How to Fill format useful for applying styles?
Ans:- This method is useful when we need to format many scattered paragraphs, words, or other items with the same style, and it may be easier to use than making multiple selections first and then applying a style to all of them.
Q:- Name some types of drawing objects supported by writer.
Ans:- Auto-shapes, curves, lines, graphic, Text-Arts.
Q:- Which toolbar would you use to insert (i) line (ii) arrow (iii) textbox, (iv) picture from Gallery
Ans:- if you want to draw line, arrow and text box then you have to go Drawing Toolbar and For picture from gallery go to standard toolbar.
Q:- how is cropping different from scaling?
Ans:- Cropping means removing unwanted area from an image starting from its boundary. In cropping, only a part of the original image remains.
Scaling means changing the size of a full image. Here image remains full but its height and width are different with respect to the original image.
Q:- What is the actual use of mail merge feature available in word processors ?
Ans:- In our daily life many applications required documents, letters containing similar text and a common Layout to be sent to a number of persons. The mail merge feature documents containing similar information with some differences (like names, addresses etc.) in a very quick and easy way.
Q:- Discuss the role of three main components of mail merge- the main document, the database, the merge fields.
Ans:- The main document contains the text of the document along with placeholders for data from the database
The database hold the actual records in various fields.
Merge fields are the placeholders in the main document, which fetch data from each record of the database and then the document is printed for that fetched record.
The procedure is repeated until all records of the database are fetched and printed.
Q:- What are templates ? How are they useful ?
Ans:- A template is a document which has been designed with pre-existing themes, styles and layouts which are like fill-in-the-blanks type documents instead of the real content. Templates are a great way to save time and create consistent documents.
Q:- What is shortcut command to insert a Template in Writer?
Ans:- Ctrl+Shift+N
Q:- Write the steps to create a Template in Writer?
Ans:- To create a Template in Writer, do the following steps
- Open OpenOffice Writer.
- Prepare the format according to you in the document.
- To save the document in the form of the template, in the File menu.
- Click on Templates save as template option.
- A window named Save as templates will open in front of you.
- Name the template and select the category such as “My Template”.
- Click on the save button.
- Your document will be saved in templates form with “.ott” extension
Q:- What is extension of Writer Document and Template file?
Ans:- Document file extension – *.odt
Template File extension – *.ott
Q:- What is a table of contents ? how is it useful ?
Ans:- A table of contents abbreviated informally as TOC, is a list, usually found on a page before the start of a written work, of its chapter headings, topic headings, section titles or brief descriptions with their commencing page numbers.
TOC is very useful as it lists the page numbers of headings and thus reaching to a particular heading/section becomes much easier with TOC.
Q:- Write the steps to Create a Table of Contents in Open Office Writer?
Ans:
- When you create your document, use the following paragraph styles for different heading levels (such as chapter and section headings): Heading 1, Heading 2, and Heading 3. These are what will appear in your TOC. Writer can evaluate up to ten levels of headings.
- Click in the document where you want the TOC to appear.
- Choose Insert > Indexes and Tables > Indexes and Tables.
- Click OK. The result will be a typical table of contents.